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PDP platform

 

Tenor can manage your e-invoices in accordance with the reform of mandatory e-invoicing in France thanks to its future Partner Dematerialization Platform.

 

Réforme DGFiP

Get ready for e-invoicing reform

 

The reform on e-invoicing planned by the DGFiP will make the dematerialization of invoices mandatory from 2024. Resulting from the Finance Law of 2020, it provides for the mandatory generalization of e-invoices and the transmission of data to the tax authorities. This concerns all transactions between VAT payers in France. Dematerialization Platforms Partners and Dematerialization Operators will be able to play the role of intermediaries between companies and the Public Billing Portal of the State.

 

Tenor, Partner Dematerialization Platform

 

In order to continue to provide the best possible support to its clients, Tenor has initiated the work required to become a PDP (Platform for Dematerialization Partner). A PDP is an e-invoicing platform that is compatible with the requirements of the reform and is certified by the French government for a renewable period of three years. Thanks to this registration procedure by the government, Tenor will be identified as a trusted third party. This official registration, validated by an audit, will enable our eDemat e-invoicing solution to manage invoices and transmit them to the PPF or a third-party PDP. Tenor is thus positioned as a certified private intermediary between companies and the State.

 

How does our PDP platform work ?

 

 

The operation is very simple. You just have to connect your ERP or your accounting management tool to the eDemat platform.
The latter recovers your entire invoice flow and dematerializes it physically while respecting legal constraints. It relies on the centralized directory of the State to know the distribution PDP chosen by your customer. eDemat then distributes your invoice in the selected format and archives it in an electronic safe with probative value. Your customer, as well as yourself, will be able to access the invoice archive for 10 years, which is the legal archiving period.
The eDemat platform allows you to have all of your dematerialized invoices accessible in one place.

 

 

Tenor is ISO/IEC 27001:2022 certified for hosting and operating the eDemat solution infrastructure.

 

    ISO 27001 is an international standard for information security.

     

    It establishes requirements for the implementation and management of an Information Security Management System (ISMS), focusing on risk assessment and the implementation of measures to safeguard the confidentiality, integrity and availability of information.

     

    This certification testifies to our commitment to adopting an effective approach to implementing appropriate controls, thereby guaranteeing the security of our customers’ sensitive data.

     

    Benefits of a PDP platform on your tax tasks

    Here’s why you should choose a PDP partner like Tenor

    Management of all French and international formats

    Simplified generation of e-reporting

    Easy invoice routing

    Control of the conformity of your invoices

    Retention of invoices for 10 years

    The transmission of business data present on the invoices sent to your customers thanks to EDI

    Resiliency : in the event of a PPF malfunction, PDPs will be able to continue to exchange invoices with each other.

    Compliance : a PDP must comply with very strict specifications validated by an audit, which is a guarantee of security.

    Scalability : PDPs are the most relevant to support companies in an evolving context

    Multiple services : PDPs will be able to offer additional messages and go through interoperable networks

    Our e-invoicing experts are active in the evolution of the legal and technological framework

     

    Tenor’s teams specializing in e-invoicing regularly attend FNFE (Forum National de la Facture Electronique) and DGFiP/AIFE meetings in order to keep abreast of the legislator’s expectations. In fact, our eDemat solution is already operational for Factur-X and the semantic formats adopted by the DGFiP, for issuing customer invoices as well as for receiving supplier invoices. It is also already connected to Chorus Pro.

     

    Obligations related to the reform of the e-invoice

    The e-invoicing obligation

     

    The 2020 Finance Act provides for the end of paper and PDF invoices and the generalization of e-invoices according to a schedule that starts in July 2024 and ends in 2026. This obligation will apply to all domestic B2B exchanges. E-invoices will contain invoice data in a structured format only. They will be transmitted by companies to their recipients directly via the PPF, Public Billing Portal, or via a PDP, Partner Dematerialization Platform.

    The e-reporting obligation

     

    For transactions that do not fall under B2B invoicing between French taxpayers, such as export sales, intra-Community purchases or BtoC transactions, it will be mandatory to transmit the invoicing data to the tax authorities. This is the e-reporting obligation. Transaction data will have to be transmitted periodically to the PPF for a VAT pre-declaration, in an electronic format close to that of the e-invoice.

    The obligation of life-cycle management

     

    The e-invoicing reform has provided for a life cycle of e-invoices based on statuses. Some will be mandatory, others will be recommended or optional. These statuses allow an invoice issuer but also the tax authorities to follow the validation and payment cycle of invoices. Mandatory statuses include “Submitted”, “Rejected”, “Refused” and “Collected”, which are managed by the exchange partners.

    The obligation to use the central business directory

     

     

    The routing of invoices to the clients’ PDPs will be done via a directory edited and maintained by the tax authorities with the help of the PDPs. The latter will have to register and indicate which clients they are taking on board to enable invoices to be correctly delivered to clients.

    Penalties for non-compliance with e-invoicing obligations

     

    Non-compliance with the obligation to invoice electronically
    A fine of €15 per invoice, up to a maximum of €15,000 per year.

     

    Non-compliance with the e-reporting obligation

    A fine of 250 € per invoice, up to 15 000 € per year.

     

    Many chartered accountants point out that all irregularities and breaches in invoicing, obligatory mentions or payment deadlines become more visible and detectable with the transmission and processing of invoices by electronic means.

    Objectives of the Finance Act

    Context of global change

     

    Part of a worldwide evolution in the fight against VAT fraud.

    Increased competitiveness

     

    Strengthen the competitiveness of companies by reducing the administrative burden by facilitating VAT returns.

     

    Fight against fraud

     

    Fight against tax and VAT fraud by automating cross-checks and analyzing transmitted data.

    Assistance in steering economic policy

     

    To have a follow-up of the activity of the companies in real time in order to pilot the economic policy as closely as possible.

    Tenor vous explique

    What is a Dematerialization Operator ?

     

    A Dematerialization Operator is a service provider whose functions are the preparation of e-invoices, the control of mandatory mentions, business controls and the formatting of the invoice in a compliant electronic format.
    The DOs are not referenced by the tax authorities. Therefore, they cannot send/receive invoices or transmit invoicing data directly to a third party. They will have to go through the PPF or a PDP. Therefore, depending on your needs, it will be more appropriate to work directly with a PDP.

     

    Need a partner for your e-invoicing ?

    Let’s talk about it !

     

    Frequently asked questions about e-invoicing

    Who is affected by the reform ?

    What are the new obligations of the reform ?

    What is the effective date of the e-invoicing obligation for large companies ?

    What is the effective date of the e-invoicing obligation for VSEs/SMEs ?

    How to comply with the reform ?

    How do I send an invoice to the Public Billing Portal ?

    What are the three invoice formats accepted by the PPF ?

    What is a PDP ?

    What is a DO ?

    Our articles on e-invoicing

     

    Our experts regularly publish articles on EDI, EAI and e-invoicing in the blog section of the site.

    Go further with our resources and expertise !

     

    E-invoicing
    Is it mandatory to move to paperless billing?
    Is it compulsory to dematerialize invoices? Many are asking the question as the legislator pushes us to switch to electronic invoicing ...
    E-invoicing
    Factur-X, the future of the electronic invoice ?
    Factur-X, what is it and how does it work? Discover in this article all the information on the future of electronic invoicing.

     

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