What are the differences between shared EDI and WEBEDI ?
21 June 2023
21 June 2023
Shared EDI or Web EDI ? This is a question that CIOs ask themselves when their partners ask them to exchange EDI data. Among the EDI solutions offered by EDI service providers, two are quite similar : WEBEDI and EDI SaaS. What they have in common is ease of implementation and shared hosting. In this article, we’ll look at the differences between the two models, as well as their respective advantages and disadvantages.
Shared EDI is SaaS EDI, i.e. hosted and shared EDI. EDI functions, such as translation and message routing, are hosted by the EDI service provider and shared between several users.
Shared EDI is integrated EDI, i.e. it communicates with the company’s business software (Sales Management, Accounting, TMS Transport Management System, WMS Warehouse Management System, ERP, etc.).
First of all, IT engineering is needed to make the software communicate with the EDI gateway. Secondly, we need to think about user settings, and in particular data updating. This data must be in the expected format, to enable automated processes and exchanges: product coding, GMN (Global Location Number), etc. … ,
Secondly, InterChange contracts must be signed with each EDI partner. The InterChange contract specifies the operating procedures for electronic exchanges and the various messages exchanged between trading partners.
Finally, unit tests of electronic document exchanges must be carried out with each EDI partner before going into production.
Sending and receiving messages is controlled by the various software applications communicating with the EDI gateway. Depending on the level of EDI integration, message tracking (pending, received, error) is a feature of the business software or the EDI provider‘s extranet.
The billing model is subscription-based. Likewise, volume pricing by number of messages or by weight is usually the norm.
A WEBEDI is in fact the WEB portal for a hosted or on-site EDI solution. The portal’s WEB pages display EDI messages in plain text. Intelligent forms enable EDI messages (ORDERS orders, DESADV delivery notices, INVOICES invoices) to be entered and modified.
WEBEDI’s main functions are :
Depending on the EDI provider, WEBEDI can also be used for document traceability, archiving and dematerialized invoicing.
“Choosing a shared EDI solution means carrying out a business project.”
You need to weigh up the pros and cons in terms of your needs and your company’s future development.
Integration with the company’s information system. Software communicating with the EDI gateway enables :
With WEBEDI, you have an EDI solution up and running immediately. The first EDI message entered on the portal is ready to be sent to its recipient: the intelligent entry form avoids errors, and the platform hosting the forms sends the information directly to the EDI service for translation and routing to the recipient.
The disadvantages are the lack of communication between the EDI gateway and your company’s ERP software. This limits your access to all the advantages of EDI :
As a result, WEBEDI is a solution with many advantages. These include flexibility, speed of implementation and even price. However, as message volumes increase, you’ll need to anticipate the need to migrate to SaaS EDI, particularly to meet the demands of EDI partners.
For over 30 years, Tenor has been helping companies implement EDI. Discover our EDI solutions (WEBEDI / SAAS / ONPREMISE) or contact our experts to calibrate your EDI project.
If you’re interested in this subject, don’t hesitate to read this article on the EDIFACT standard or on APIs dedicated to EDI.